How do I track updates on an RFP?

Updates (statuses) are visible on the dashboard under the RFP name. On the RFP, you will have clear changes in orange to indicate what has been changed by the opposing party. 

The point of contact/s linked to the account will also receive Launchpad notifications and email updates.

You can easily track the status of your RFPs by reviewing the visible statuses. The RFP statuses are updated automatically as well. 

• Sent RFPs: Displays "Sent" once the RFP has been sent to the hotel.

• Bid Opened: Shows when the hotel has viewed the bid.

• Negotiation RFPs:

  • "Bid from Hotel": Indicates the hotel has submitted a bid.
  • "Counter Submitted": This appears when you have sent a counter bid.
  • "Counter from Hotel": This appears when the hotel has submitted a counter bid.

• Declined RFPs: If a hotel declines your RFP, it will show "Declined by Hotel," along with the reason. Use this information to negotiate further if needed.

• RFPs on Signing Process:

  • "Signed by (Your Company)": Indicates your company has signed the contract.
  • "Signed by the Hotel": Indicates the hotel signed first.

• Completed RFPs: Displays "Signed by Both Sides" once the contract is signed by both parties.

Tip: Ensure the terms in the contract are accurate before signing. The terms auto-generate based on the negotiation outcomes.

On another note, if you are in communication with a hotel via email and they have declined the bid or want to update their bid, you can change the status to restart from a specific part of the process.